How to Organize Existing Job Applications in Erioun

If you're mid-search, the question isn't whether a tracker would help — it's how to organize existing job applications without losing the threads you already have going. The answer in Erioun takes three steps: create each application and copy its alias first, point your email provider's forwarding at that alias so the recruiter's ongoing conversation flows in, and bring your older history along with a CSV import. Nothing restarts, nothing gets handed over, and the conversations you care about keep moving.

One honest note before we start: Erioun does not automatically import your email history, and this guide won't pretend otherwise. What it does — and does well — is catch everything from here forward, and give your past a proper home in the record. Here's the whole migration, step by step.

Step 1: Create each application and copy its alias first

Order matters here, which is why this step is first: the alias has to exist before your email provider can forward anything to it.

For every role where you're actively in conversation — you've applied, someone has replied, there's a thread — create the application in your job application tracker:

1. Add the role: company, title, the stage it's genuinely at (Applied, Assessment, Interview…), and the date you applied.
2. Open the application and copy its alias — the unique address Erioun assigns to that role, in the style of maria.pavlou.284@apply.erioun.com.
3. Keep the alias handy; it's the destination for everything in Step 2.

The alias is the mechanism that makes the rest work. Because each address belongs to exactly one application, anything that arrives at it files itself under the right role — no tagging, no dragging, no "which job was this again?" That's the core of the Email Hub, and it's about to become the landing pad for your existing conversations.

Start with your three or four live conversations, not your whole spreadsheet. Momentum beats completeness on day one.

Step 2: Route the ongoing conversation to the alias

Your existing threads live in your personal inbox, addressed to your personal email. You can't change what the recruiter has in their address book — but you can tell your provider to send their future messages onward to the application's alias. That's a forwarding rule, it takes a few minutes, and it runs entirely inside your provider under your control.

Here's how, provider by provider.

Gmail

Gmail does this properly, with one pleasant surprise in the middle.

1. Open Gmail → gear icon → See all settings → the Forwarding and POP/IMAP tab.
2. Click Add a forwarding address and paste the application's alias.
3. Gmail insists on verifying that you control the destination, so it sends a verification code to the alias. Here's the moment where the plumbing proves itself: that code arrives in your Erioun Email Hub, filed under the application the alias belongs to. Open the Email Hub, open the verification email, copy the code.
4. Paste the code back into Gmail's forwarding settings and confirm. The alias is now a verified forwarding destination.
5. Don't turn on global forwarding — you don't want your entire inbox going anywhere. Instead, create a filter: in the Gmail search bar, click the filter options, put the recruiter's address in From, choose Create filter, and tick Forward it to: with the alias as the destination.

From now on, every message that recruiter sends lands in your inbox as normal and flows to the alias, where it files itself under the right application and gets classified — interview invite, assessment, rejection — like any other reply. One rule per recruiter, each pointed at the matching application's alias.

Outlook (outlook.com)

Outlook's rules can forward or redirect per sender:

1. Go to Settings → Mail → Rules → Add new rule.
2. Name it after the company, set the condition From to the recruiter's address.
3. Add the action Redirect to (or Forward to) and paste the application's alias.
4. Save. Repeat per recruiter.

If you're offered both, prefer Redirect: it preserves the original sender, so the message arrives at the alias looking like it came from the recruiter rather than from you — which keeps the filing and classification at their sharpest.

Yahoo Mail

Here's where honesty beats a tidy tutorial: Yahoo puts automatic forwarding behind its paid Mail Plus plan. On a free account, filters can only sort mail into folders — they can't forward it anywhere.

Your realistic options: subscribe to Plus if Yahoo is your main mailbox and set up forwarding there, or simply forward the recruiter's new messages to the alias by hand as they arrive. Manual forwarding sounds like a chore, but in practice it's two taps on the message that matters, and it still lands filed under the right application.

Tuta

Tuta's support for automatic forwarding varies by plan, so check what your tier offers before planning around it. If your plan doesn't include it, the same manual routine applies: when a recruiter writes, forward the message to the application's alias and it gets filed with the rest of the thread. Not magic — just a workable habit until you switch the conversation to the alias directly.

The cleaner long-term fix, for any provider

Forwarding bridges the conversations that already exist. For everything new, skip the bridge: apply with the application's alias from the start, and replies route themselves with no rules at all. Some people also send one line to an active recruiter — "you can reach me at this address going forward" — and let the thread migrate naturally.

What happens when older mail arrives

Once forwarding is on, you might also forward a few old messages yourself — the original interview invite, the assessment instructions — so the record is complete. Do it freely, because Erioun is built for exactly this case.

Every message that reaches an alias gets filed under its application and classified. But there's a forward-guard: a message that arrives as a forward (the Fwd: in the subject gives it away) or whose original date is more than two weeks old is filed and classified without touching your status. An old "we'd like to interview you" email from March won't yank an application you've already marked Rejected back to Interview. The record fills in; the board doesn't time-travel.

That's the reassurance worth having before you forward anything: worst case, your history gets tidier. Your statuses stay yours — and when a new reply does move one, you're always one tap from adjusting it.

Step 3: Bring your history in with the CSV import

The applications that are long finished — rejections from two months ago, roles that went quiet in spring — don't need aliases or forwarding. They need to exist in the record, because your history is data: which sources replied, which CV version worked, how long companies actually took.

That's a five-minute CSV job:

1. Export your existing spreadsheet (or download it from wherever it lives) as a CSV file.
2. In Erioun, go to Settings → Data and start the import.
3. Match your columns — company, role, status, applied date, notes — and confirm. Each row becomes an application at the status you gave it.

If your spreadsheet is a warzone of half-filled columns, don't polish it first. Import the essentials — company, role, status, date — and let the rest go. The point is a complete pipeline, not a museum-grade archive. (And if you're wondering whether the spreadsheet deserved better, how spreadsheets lose track of a job search is the longer answer.)

A realistic 30-minute migration

Putting it all together, here's the sitting that gets it done:

• Minutes 0–10: create applications for your live conversations, copy each alias.
• Minutes 10–20: set up forwarding — Gmail filter or Outlook rule per recruiter; a mental note to manually forward on Yahoo or Tuta.
• Minutes 20–25: CSV-import the history from Settings → Data.
• Minutes 25–30: skim the board, drag anything that's at the wrong stage, and set a follow-up date on the roles that have gone quiet.

From there the system maintains itself: replies to aliases file themselves, statuses stay current with new mail, and your part shrinks to acting on what's next.

If you want to see the "verification code lands in the Email Hub" moment with your own applications, Erioun has a 14-day free trial — enough time to migrate a real search and decide with your own inbox as evidence. No scraping, no auto-applying, and your data stays yours: export or delete everything, anytime, from the same Settings → Data screen you imported through.