How do I keep track of jobs I've applied to?

Record each application as you send it — the role, company, the CV version you used, the date, and any reply — in one dedicated place rather than your memory or browser tabs. Erioun keeps all of that per application, so the record builds itself as you go and stays searchable later.

What should I record for every job application?

At minimum: the role and company, the date you applied, the CV version you sent, the job description, any replies, a follow-up date, and a short note on why you applied. That's enough to answer almost any question you'll have weeks later.

Can I keep my job application history after I get hired?

Yes. Your records don't disappear when the search ends. With Erioun you can keep, search, and revisit your history, and you can export or delete all of it whenever you want.

Is a spreadsheet good enough for tracking applications?

A spreadsheet can work, but it tends to drift — you forget to update it, CV versions get muddled, and replies live in your inbox instead. A dedicated tracker keeps the role, CV, replies, and follow-up dates connected, which holds up better over a long search.

Keep a Record of Every Job You Applied To

If you want to keep track of jobs applied to without it turning into a guessing game three months from now, the trick is to record each one as you send it — the role, the CV version you used, the date, and whatever happened next. Do that consistently and you end up with something most job seekers never have: a durable, searchable history of your entire search.

That history is worth more than it sounds. It answers the awkward questions that come up later — Did I already apply here? Which CV got that reply? What did I say in the cover letter? — without you having to dig through old emails or strain your memory.

Why a real record beats trying to remember

Most people start a job search holding it all in their head. For the first week, that works. By week four, with a dozen applications in flight and replies trickling in, it falls apart. You apply to a company you forgot you'd already contacted. A recruiter references your CV and you can't recall which version they have. A role goes quiet and you genuinely don't know whether it's been three days or three weeks.

The cost isn't only embarrassment. It's lost opportunities. A follow-up you never sent because you lost track. A second role at a company where you'd built a connection and forgot. A pattern in your rejections you'd have spotted if the data were all in one place.

A proper record fixes this by moving the search out of your memory and into a system that doesn't forget. The goal isn't to log things for the sake of it — it's so that future-you can answer any question in seconds.

What to record for every job you apply to

You don't need a research dossier on each role. You need the handful of facts that turn into useful answers later. For every application, capture:

The role and company — the obvious anchor, and what stops duplicate applications.
The date you applied — so you can tell normal waiting from a stalled application.
The CV version you sent — arguably the most overlooked field, and the one that pays off most.
The job description — paste or save it, because postings disappear once the role closes.
Any replies — kept with the application, not buried in your inbox.
A follow-up date — a small commitment to your future self.
A short note on why you applied — one line that future-you will thank you for before an interview.

That last point matters more than it looks. Two months on, when a recruiter finally calls about a role you barely remember, a single sentence — "applied because of the remote policy and the data team" — drops you straight back into context.

How Erioun keeps the record for you

Here's where a job application tracker earns its place over a spreadsheet you have to babysit. Erioun is a personal ATS — built for you, the candidate, not for an employer screening you out. As you move through your search, the record assembles itself.

Each application in Erioun holds the role, the CV version you used, replies, a follow-up date, and your notes, all in one card. You're not copying data between a spreadsheet, your inbox, and a folder of CV files. It lives together, which is exactly what makes it searchable later.

A few features carry most of the weight:

Stages that show the story at a glance

Every application moves through clear stages — Saved, Preparing, Applied, Assessment, Interview, Final Stage, and then Offer, Rejected, Ghosted, or Archived. The stage isn't just a status; it's a timestamped marker of what happened and when. Months later, the stage history reads like a short biography of each application. If you're starting fresh, it's worth taking a few minutes to set up your job pipeline in Erioun so these stages match how you actually work.

The CV version, tied to the outcome

This is the quiet superpower of a good record. When you log which CV you sent and then watch which applications get replies, you stop guessing about your own materials. Over a search of any length, you start to see which version of your CV actually earns responses — real feedback, not a hunch. The CV Fit Score gives you a decision signal before you apply; the record tells you what happened after. Together they turn your CV from a fixed document into something you can refine with evidence.

Replies, kept where they belong

Replies don't help you if they're scattered across an inbox you have to search every time. Erioun's Email Hub uses aliases to connect job-search replies to the right application, so the message and the role sit side by side. When you reopen an application weeks later, the conversation is right there with it.

Searching your history when it matters most

A record is only as good as your ability to query it. The moments where this pays off are specific and recurring.

Before applying somewhere new. You vaguely recognise the company name. A quick check of your history tells you instantly whether you've applied before, what happened, and which CV you used — so you don't send a fresh application that contradicts the last one.

Before an interview. The invitation arrives and you need to reconstruct what you told them. Your record holds the job description, the CV version, and your original notes. You walk in knowing what you claimed and why you wanted the role, instead of bluffing.

When something goes quiet. With dates recorded, "is this stalled or just slow?" becomes answerable rather than anxious. You can see exactly how long it's been and whether a nudge is overdue.

When you want to learn from the search. Across dozens of applications, patterns emerge. Which kinds of roles reply. Which CV versions land. Which stage you tend to lose people at. None of that is visible when the data lives in your head — but a few weeks of consistent records make it obvious.

The record outlasts the search

Most job-search tools assume you're done the moment you're hired. You're not, really. A few months into a new role you might want to remember the salary range you discussed elsewhere, or the name of a kind recruiter, or which companies treated you well during the process. Two years later, when you're searching again, your old history is a head start — a list of companies you liked, CVs that worked, and contacts worth revisiting.

Because your record is durable, it becomes a personal archive rather than a disposable to-do list. And because Erioun is privacy-first and built by an EU company under GDPR, that archive is genuinely yours. Erioun doesn't sell your data, doesn't scrape job boards, and never auto-applies on your behalf — you stay in control of every action. When you want to take your history elsewhere or wipe it entirely, you can export or delete your job data in Erioun at any time, no friction and no hostage-taking.

That permanence is the whole point of keeping a record in the first place. A note you can't find later isn't a record — it's just a note. By keeping every role, CV version, and outcome connected and searchable, you build something that keeps serving you long after the offer letter arrives.

Start your record today

The best time to start logging an application is the moment you send it; the second-best time is now, with the ones still in play. Even a rough backfill — adding the live applications you can remember — gives you a foundation that pays off the first time you need to check whether you've applied somewhere or which CV a recruiter has.

If you'd like a calm, private place to keep track of jobs applied to and build a history you can actually search, you can start a 14-day free trial of Erioun. No auto-apply, no scraping, and your records stay yours — to keep, export, or delete whenever you like.